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How to build an effective email marketing team

How to build an effective email marketing team

Creating a successful email marketing program boils down to how each team member contributes to the whole operation. With clearly defined roles as well as automation in the right places, an email marketing team will produce effective marketing.

Email marketing is a tried-and-tested way to increase your revenue. Research shows that 59% of marketers agree that this channel is the best way to earn more money. Plus, research from McKinsey shows that email is far more effective than social media for customer acquisition.

Here are the key pieces you’ll need to build an effective email marketing team, as well as how to automate and streamline the email marketing process for maximum efficiency.

Your guide to the perfect email marketing team

These roles can be combined in different ways, so one person may wear many hats. For instance, the project manager can also be the strategist. The creative role could be outsourced to an agency. So mix and match to find the right structure for your business.

1. The Strategist

How will your email marketing help move your brand toward your overall marketing goals? Who will manage the email strategy as a whole, overseeing each piece? Who will manage individual campaigns and make sure you’re moving toward specific goals?

In general, these questions are answered by the email marketing strategist.

The strategy can make or break the success of any campaign, so the strategist should have the following skills:

  • They understand how to research target audiences and create buyer personas.
  • They can connect customers at different stages of the sales cycle to content that will help them move to the next stage.
  • They can analyze, track, and measure the effectiveness of all campaigns.

2. The Project Manager

Project managers oversee all the other roles in the team on a daily basis. They keep everyone on task, keep track of deadlines, coordinate with clients, and help with planning and strategy. They may also help with editorial duties or quality assurance.

3. The Creative Team

The creative team is the people behind the snazzy graphics and quick-witted copy in your email content.

The Writer

The writer on your email marketing team is in charge of creating email copy that converts. Their aim is to get people to open your emails and click on the links inside them. They should also build trust with subscribers by implementing a consistent brand voice and style.

This is an entirely different job from writing content and is often referred to as conversion copywriting.

The Designer

Those flashy graphics and cool fonts in your emails are all up to the designer. This person handles the visual aspects of email marketing, including:

  • Understanding best-practices for formatting emails so they’re viewable in every inbox
  • Maintaining brand consistency (logos, brand colours, and fonts that give all your emails a consistent look)
  • Translating ideas into imagery that matches the tone of each campaign

Email copy and design are what users interact with, so they need to be aligned to be effective. This example from Jack Daniel’s shows how the two can and should complement each other.

4. The Technical Team

The technical email marketing team may also include roles like the developer, the optimization expert, or another specialist role. These are the people who take care of the technical details behind your email marketing.

For instance, they can be in charge of coding emails so they look good in any browser, including mobile. They might also be making sure your emails are delivered and not getting caught by spam filters. You could also delegate the setting up autoresponders to trigger email sends at specific times to members of this team.

They may also be responsible for A/B testing your emails to see which version works best with your audience and analyzing the performance of your campaigns by reviewing and comparing data.

Which parts of an email marketing team can be automated?

Many roles can be automated and streamlined using a good tool or email service provider, helping you get more done for less time and cost. This is great news if you’re working with a slim budget or a small team.

1. Technical Email Specialists

In general, the developer/specialist role becomes more important as the company becomes larger. For small businesses, the same duties can be covered through your email service provider (ESP).

They’ll also give you basic analytics to measure, like open rates and click-through rates, and will provide options for you to set up basic automations (for example, emails triggered when a customer first subscribes to your list or a special discount email on their birthday).

2. Designer

If you don’t have the budget for a designer, the right ESP will have some design options to make your emails look professional and cohesive.

Some like Campaign Monitor even have drag-and-drop design capabilities to help you easily customize the look and feel of your email marketing.

3. Management

If you need help managing your email campaigns, that can be automated, too. For example, many ESPs will keep track of your segmentation, your automated journeys, and your email personalization – even as a one-person marketing team.


Your email marketing team structure is vital to the health and success of your email marketing goals. When your team works, your marketing works.

However, each team will look different depending on the size of your business and the goals you want to achieve.

FactorEmail, making email work for you

FactorEmail is the email marketing service provided by FactorEstudio. We are a Campaign Monitor Agency.

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