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5 stages for better email copywriting

FactorEmail blog email tips

You want to create fresh, fun, sales-inducing emails right? Who doesn’t? So, what’s the secret? There must be a recipe, a formula, something that can help businesses write better email copy that converts subscribers.
Well, you’re in luck. We have the recipe right here. Here’s a five-part framework that you can use for better email copywriting:

1. State the problem you plan to fix

Your email is going to solve a problem, but first things first. You have to state the problem. What problem does your product or service solve? Can it eliminate a daily chore? Can it save time? How can it make life easier?

The more relatable the problem is, the better. When subscribers read the problem, they should say, “Boy, that’s the truth,” or “Yea, that is a problem.”

Once you’ve identified the problem, state it clearly. You want one sentence that explains the problem. That’s right, just a sentence. That means you have to choose your words wisely. Subscribers aren’t going to read a paragraph-long description, so make your case and move on.

Quick tips:

  • Identify the problem your product or service will solve.
  • State the problem in one sentence.
  • Open the email with the problem.
  • Use a tone that fits your audience and brand.

2. Create a sense of urgency

After reading your email, you want subscribers to act. As in, right now. How do you compel a subscriber to make a purchase, set up an appointment, or download a demo? Your email content should create a sense of urgency.

Aside from making a timely connection, you can also create a sense of urgency by:

Setting a deadline

Tell subscribers when a deal ends and reinforce it in your subject line and email copy. Be specific. “This deal ends at midnight tonight,â” or “Don’t wait, this deal only lasts for 24 hours.”

Mentioning scarce quantities

If you’re offering something that’s limited in quantity, say so. Tell subscribers there are only 10 coupons remaining, or just two seats left for the charity ball. Use phrases like, “Claim your coupon now, before they’re all gone,”or “Reserve one of the last seats now.”

Quick tips:

  • Get your subscribers to act by creating a sense of urgency.
  • Consider creating a deadline, use urgent language, and remind subscribers about scarce quantities.

3. Provide a solution

At this point, you have a subscriber’s interest piqued. Now, you have to provide a solution. The solution should be simple, almost obvious. The solution, of course, is your product or service.

Just as the problem was simply stated, so should the solution. If your product or service requires a little more finesse, you can try these copywriting tips to provide a solution:

Tell a success story

Show subscribers that your product or service creates a solution by telling a success story. Let’s say your company sells financing software that helps cash-strapped individuals create a budget. Explain how Bob Smith used your product and got back on track. In this case, the solution will be longer than a sentence, but try to keep it as succinct as possible.


Add testimonials to your email. Add a picture of a happy customer with a small quote, explaining their take on your product. This kind of social proof encourages others to act.

Quick tips:

  • Explain how your product or service solves a problem.
  • There are a variety of ways to explain the solution; testimonials and success stories are options.
  • Go with variety. You don’t have to use the same solution for every email. One email can provide a testimonial; the next could explain a customer’s story.

4. Provide incentive

Subscribers are considering your product at this point. They relate to the problem, they understand the urgency, and you’ve got a solution for them. Now, you can help them take the plunge with an incentive.

In most cases, an incentive comes in the form of a deal. Maybe you decide to offer 20% off or £5 off for new members. It’s a little nudge; just a little something to close the deal.

If you do decide to create an offer, it should be simple. Now isn’t the time to muddy the waters with a complicated coupon that’s hard to redeem.

Explain how to take advantage of the deal too. Tell customers to enter a code at checkout, or maybe clicking on the call to action automatically reduces the price.

Of course, you can still provide an incentive without a promotion. Instead, remind customers of the value they’re getting.

Quick tips:

  • Provide an incentive to close the deal.
  • Incentives can be in the form of a coupon, explanation of value, or product details.

5. Create a must-click call to action

Every email needs a call to action (CTA). You’ve probably heard that piece of advice before, but creating an enticing, can’t-resist call to action takes a wordsmith.

You want to select urgent, persuasive, present tense words. We mentioned creating a sense of urgency before, and you’ll want to do it again here. Words like “now” and “today” encourage subscribers to act quickly.

Persuasive words or phrases are helpful too. Words like “coupon” or “deal” are good persuasive words.

To jump start your call to action writing, here are a few ideas:

  • Claim your coupon now
  • Shop now
  • Buy it today
  • Download your free copy today
  • Schedule your appointment now
  • Reserve your VIP seating
  • Book now and save 10%
  • Start today
  • Request a demo and save

Make sure the copy is short as well. Keep it between 2-5 words. These words will likely be displayed in a CTA button that subscribers can click on so you don’t have a lot of space.

Make sure that it relates to the copy. If the email copy talks about a great deal, the call to action should allow customers to act on it. It should provide a logical conclusion to the email.

Quick tips:

  • Call to action should be short, urgent, and persuasive.
  • Call to action ends the email in a logical way, allowing the subscriber to take action.

Wrap up

With this framework, you’re now armed with the best tips for effective email marketing. Use it as a guide the next time you create an email, and keep an eye on your metrics to see just how much of an impact your email copy can have on your success.

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FactorEmail – provides full email marketing design and copywriting services.

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The original post A five-part framework for writing better email copy appeared first on Campaign Monitor.
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